Workplace Asset Inventory – Deltion College
Workplace Asset Inventory offers Deltion a glance into the future.
Since 2015 Measuremen has undertaken Workplace Occupancy Studies at Deltion College in Zwolle. Deltion wanted to take the next step in 2018: getting a glance into the future with a Workplace Asset Inventory, which gives insights on when the inventory will have to be replaced.
Text: Peter Bekkering
Margon voor de Poort is Head of Housing, Space Management & Design as the operational managemer of Deltion College. For a longer period of time she has been in contact with Measuremen, who have been executing Workplace Occupancy Studies since 2015 for Deltion on the current campus built in 2008. “We reached out to Measuremen after we experienced growth in registrations for a number of consecutive years, and at one point we wanted to measure what effect this growth had on housing. We also wanted to look at both occupation and utilisation. With a Workplace Occupancy Study from Measuremn we can independently measure whether we do what we say. We compared the collected data with the corresponding schedule.”
The next step was to look at our furniture. “The campus was mainly furnished with furniture from the former eleven locations of Deltion that were spread all over Zwolle. Every location had its own culture and design.” In the early years, a lot of inventory was renewed, but the need for future plans and to gain insight into when the inventory would need to be replaced increased. The one problem we crossed: no one had kept track of what was already there, what had been purchased, where all the furniture was and what its status was. “We wanted to have a solid foundation for a multi-year financial plan concerning the replacement.”
Deltion already had the TOPdesk housing module, which includes all areas of the campus. During the summer holidays of 2018, Measuremen started to count the furniture – a total of about 22,000 pieces of furniture – per room. “We hired Measuremen to count the inventory based on 80 furnishing elements and classify everything else as Other. The 80 furnishing elements were linked to a product and supplier description.”
This immediately brings Voor de Poort to the first lesson learned: “If I could repeat the study, I would let Measuremen also specify the ‘Other’ category. As we are now working on redefining the category ‘Other’ since 2019.
Lesson learned 1: With a Workplace Asset Inventory, think carefully about what you want to register, to what level you want to specify, how you describe it and what your goal is.